Question 1

Are Viewings Possible?

Accepted Answer

Viewing Options and Policies:

Please note: We do not conduct viewings while properties are occupied. Viewings are scheduled only when the properties are vacant.

How can I view the properties?

Watch a Video Tour: These are available on our website and provide a convenient and detailed overview of the property from any location.
Request a Personal Viewing: This option offers a deeper, more personalised look at the property, available either in person or digitally.

Are personal viewings always possible?

Viewing Commitment Fee Explained:

We have introduced a commitment fee of €50 (per viewing, per person) to enhance the arrangement and execution of viewings. This fee signifies the serious interest of potential tenants and ensures each viewing is well-organized and meaningful.

Upon Successful Viewing and Booking: If you decide to proceed with a booking after your viewing, the €50 commitment fee will be fully refunded after finalising the booking.
If Someone Else Books the Accommodation: If another party finalises the booking for the property, we will refund your commitment fee, recognizing that you can no longer finalise the booking process due to the accommodation already being taken.
If You Did Not Show Up for the Viewing But Decide to Proceed with the Booking: If you miss the scheduled viewing but later choose to proceed with the booking and finalise it, the commitment fee will be refunded. This ensures that your commitment to the property is acknowledged, even if unforeseen circumstances prevented your attendance.
Decision Not to Proceed After Viewing: If you choose not to proceed with the booking after the viewing, a partial refund of €25 will be issued. The remaining €25 covers the administrative costs of arranging the viewing and the transaction fees of the payment provider.
In Case of No-show Without Follow-Up: If you do not attend the scheduled viewing and do not proceed with a booking, the commitment fee will not be refunded. This policy encourages responsible scheduling and values the preparation involved.

Cancellation Policy*

Full Refund: Cancelling viewings with a full refund is permitted if the cancellation is made at least 24 hours before the scheduled viewing time. A €5 fee will be charged to cover the transaction fee from the payment provider.
Partial Refund: Cancelling viewings with €25 is permitted if the cancellation is made at least 3 hours before the scheduled viewing time.
Decision Notification: Inform us within 24 hours of your viewing decision to qualify for full/partial refund. Decisions made after 24 hours do not qualify for any refund.

How to Request a Viewing

To schedule a viewing, please reach out to us by email at help@shth.nl or via WhatsApp at +3175680708, providing:

Your full name
Your email address
Your phone number
The address or name of the property you’re interested in
Preferred dates for the viewing
Preferred times for the viewing

This allows us to tailor the viewing to your needs. After we process your request, a link to pay the commitment fee will be sent to you.

Tenant-Requested Viewings:

Important Note: Viewing requests should be made individually. If multiple requests for the same property are received, we may organize a group viewing to accommodate all interested parties, ensuring a fair and efficient process.

Introducing a commitment fee for viewings aims to optimize the process, focusing our attention and resources on those genuinely interested in finding their next home with us. We appreciate your understanding and cooperation and look forward to helping you find the perfect property.

*Cancellations needs to be done in writing by e-mail to help@shth.nl

Question 2

How Does The Booking Process Work?

Accepted Answer

Booking process

The booking process consists of the following steps. These steps can be completed within a day (depending on how fast you respond).

Start Booking To initiate the booking process, simply click the 'start booking' button. You can find this button either on the general listing page under the accommodation or directly on the listing page of the specific accommodation. You will open the take-in form in a new tab.
Take-in Form You can fill in the form through your web browser. By filling in this form, neither you nor Internationals In The Netherlands is committing to any legal agreement. This form is only for preliminary reasons. At the end of the Take-In form, you will be requested to make a one-time-payment. If booking as a group, ensure all members complete the form within 24 hours. Failure to do so may result in the contract being sent only to those who initiated the booking or not at all. For subsequent bookings, new forms may be required, and previous payments will not be refunded.
General Terms & Conditions Shortly after you have finished the Take-In form, we will start validating the provided documents. In the meantime, you will receive an email with important documents including the General Terms & Conditions, House rules, and other annexes to the tenancy agreement.
Draft Contract Once the provided documents and data have been checked, your tenancy agreement will be sent to you digitally, along with the request to read it carefully and if you agree with its contents, sign digitally.
Finalising Once the contract has been signed by you, the following steps have to be completed in order to finalise the contract:

The Deposit must be paid immediately. You will receive the deposit invoice from Vivet Associates.
Your guarantor will receive a guarantor form to complete. Once the necessary documents are provided, they will receive a Guarantor Agreement for signing;
Single User's Statement needs to be signed (only if applicable).

Signed Contract Once the above-stated steps have been completed, you will receive a signed copy of the tenancy agreement per email.
Rent Payment Upon completing the processing of your tenancy agreement in our system, you will promptly receive an invoice for the rent from the management party. As soon as we confirm the receipt of your rent payment in our bank account, we can proceed to schedule your check-in.

Click here to read the terms of cancellation and reimbursement

You hereby commit to sign or cancel the contract within 72 hours after you have received the contract. Kindly note the following;

Should the booking process be cancelled by us before the 72 hours have expired (e.g. accommodation no longer available), the €85,-- EUR one-time-payment will be refunded within 14 business days after the cancellation takes place.
Should the booking process be cancelled by you, no refund will take place and the one-time payment will be collected on behalf of the landlord as administrative costs.

*** If your group does not complete and submit the take-in form within 24 hours, no refund will be provided if the accommodation is rented out after this time period.***

Question 3

Can I Sign The Tenancy Agreement For A SHH Partner Accommodation Without A Student Housing Hunter Service Agreement?

Accepted Answer

We partner with Student Housing Hunter (SHH) to facilitate the rental process for international students and expat for specific accommodations. Their monthly service fee is included in the advertised monthly price and covers various services provided by SHH, such as administrative support and the availability of the accommodation on behalf of the landlord.

SHH collaborates with landlords who agree to rent exclusively to international students under SHH conditions. As Internationals In The Hague (IITN), we can only offer these accommodations based on SHH’s conditions. Unfortunately, it is not possible to rent the housing without their fee, as it is an agreement between the landlord and Student Housing Hunter. Therefore, the monthly costs advertised on our listings includes both the rental cost and the services provided by SHH.

If you prefer to rent without an SHH Service Agreement, you can choose accommodations that do not display the orange ‘Welcome to NL Offer’ banner.

Question 4

Which Extra Costs Can I Expect With An Excl. Rate?

Accepted Answer

When the price is exclusive (excl), it means that only the monthly flat rate is shown. This is the basic rent price for the accommodation. Additional costs for furniture, utilities, internet, and other amenities are not covered. A break-down of these costs can be found in your rental agreement.

NON-SHARED RENTAL

When renting a non-shared accommodation, please note that there will be additional costs of approximately 470 EUR per month. These costs are a (advance) payment for the utilities such as gas, water, electricity, internet, and other possible amenities. The actual costs can differ, it depends on your usage and the energy-label of the accommodation.

➡️ When renting an apartment with students, you may be eligible for municipality tax exemptions 🙌🥳. This could save you approx. €25 per person per month.

LONG-STAY ROOM RENTAL

For private bedrooms in shared accommodations (rooms), you can expect an additional amount of approximately €219.50 per month. These costs are a (advance) payment for the utilities such as gas, water, electricity, internet, and other possible amenities. The actual costs can differ, it depends on your usage and the energy-label of the accommodation.

SHORT-STAY ROOM

However, when renting a short-stay room, please note that the additional amount is approximately €192.50 per month. This cost is lower because there are no taxes involved when booking a short-stay.

HOMESTAY

All mentioned rental prices for homestays are inclusive of the total rent. There are no additional charges for utilities or other amenities. Fair-use policy applies.

Important Information; 💡 (NOT APPLICABLE TO HOMESTAYS)

At the end of your stay, or annually, you will receive a settlement for all advance payments. The actual costs will be based on your actual usage. If your usage exceeds the advance payments, you will need to cover the difference. Conversely, if your actual costs are lower than the advance payments, you will receive a refund.

Question 5

Is It Required To Be a First-Year Student To Rent A "Welcome To NL" Offer?

Accepted Answer

No, it is not required to be a first-year student to rent a "Welcome To NL" offer.

While this offer is specifically designed in collaboration with Student Housing Hunter to support (first-year) students who often need extra assistance with securing housing and setting up essential services like insurance, bank accounts, and mobile phone subscriptions, it is still available to students who may need additional guidance, regardless of their year of study. If you are already in the Netherlands or not a first-year student but find yourself needing extra support, you can still take advantage of the "Welcome To NL" offer.

Question 6

What Does It Mean If An Accommodation Is Labeled 'Available Per Direct'?

Accepted Answer

If an accommodation is labeled ‘available per direct,’ it means the tenancy agreement starts immediately or on the next business day. It cannot start on a later date because it is not in the landlord’s financial interest to leave the accommodation vacant. While we do not reserve or hold accommodations, you can request a discounted rent from the landlord until your actual move-in date. However, please note that this discount is not guaranteed and is especially unlikely during the high season. For more details, please read here.

Question 7

Can Two People Stay In One Room?

Accepted Answer

In general, two (or more) people can't stay in one room unless otherwise mentioned in the advertisement.

Question 8

How Does "The Welcome To NL" Booking Process Work?

Accepted Answer

Booking Process

The booking process consists of the following steps. These steps can be completed within a day, depending on how fast you respond.

Start Booking:

To initiate the booking process, click the 'start booking' button. You can find this button either on the general listing page under the accommodation or directly on the listing page of the specific accommodation. This will open the take-in form in a new tab.

Take-in Form (LINK):

Fill in the form through your web browser. By completing this form, neither you nor Internationals In The Netherlands is committing to any legal agreement. This form is for preliminary purposes only. At the end of the Take-In form, you will be requested to make a one-time payment. If booking as a group, ensure all members complete the form within 24 hours. Failure to do so may result in the contract being sent only to those who initiated the booking. For subsequent bookings, new forms may be required, and previous payments will not be refunded.
Your appointed guarantor will receive an email notifying them of their appointment as your guarantor.

General Terms & Conditions SHH:

Shortly after you complete the Take-In form, we will start validating the provided documents. In the meantime, you will receive an email with the service agreements from Student Housing Hunter (SHH).

Sign Service Agreement SHH:

You will receive the service agreement from SHH with a signing request. The prices mentioned are included in the advertised price shown on the website of IITN listings.

SHH Service Fee Payment:

The one-time payment fee requested by the agency for offering this accommodation to international students and expat through IITN is not included in the advertised price. Click here to read more about the SHH service fee. (LINK)

Draft Contract:

Once SHH informs IITN that the service agreement is signed and we have checked your provided documents and data, your tenancy agreement will be sent to you digitally. Read it carefully and if you agree with its contents, sign digitally.

Finalising:

Once the tenancy agreement is signed by you, the following steps need to be completed to finalize the contract:

Sign POA and Single User's Statement (if applicable):

You will receive a signing request for the Power of Attorney (POA) of SHH/Single User Statement (IITN).
By signing the POA, you authorize SHH/IITN to perform services on your behalf, including exchanging contact information and communicating with your management company or us.

Your Guarantor:

Your guarantor will receive a guarantor form to complete. Once the necessary documents are provided, they will receive a Guarantor Agreement for signing.

The Deposit:

The invoice and instructions for the payment will be received by email.

Signed Contract:

Once the above steps are completed, you will receive a signed copy of the tenancy agreement by email.

Rent Payment:

Upon completing the processing of your tenancy agreement in our system, you will promptly receive an invoice for the rent from the management party. As soon as we confirm the receipt of your rent payment in our bank account, we can proceed to schedule your check-in.

IMPORTANT NOTES:Click here to read the terms of cancellation and reimbursement (LINK)

You must finalize or cancel the booking within 72 hours after receiving the first agreement:

If the booking process is canceled by us before the 72 hours have expired (e.g., accommodation no longer available), the €85 one-time payment will be refunded within 14 business days after the cancellation.
If the booking process is canceled by you, no refund will be provided and the one-time payment will be collected on behalf of the landlord as administrative costs.

If your group does not complete and submit the take-in form within 24 hours, no refund will be provided if the accommodation is rented out after this time period.

Question 9

What Is The "Welcome To NL" Offer?

Accepted Answer

The "Welcome to NL" offer provides international students and expat with exclusive housing solutions and additional services, in partnership with Student Housing Hunter.

What services are included in the "Welcome to NL" offer?

The "Welcome to NL" offer includes the following services:

1. Coordination with the landlord: This involves communicating and working with the landlord to address any issues related to the rental property, such as lease agreements, maintenance, or any other landlord-tenant matters.

2. Furnishing process: This refers to overseeing or arranging the furnishing of the rental property, which could include selecting, purchasing, and placing furniture and other necessary items in the property.

3. Translation Support: We provide Dutch tenancy agreements and terms for legal reasons. Student Housing Hunter (SHH) can assist with translations to ensure you fully understand the terms. Please note that Dutch contracts remain legally binding.

4. Registration Support: Assistance with the registration process and support with tasks such as banking, finding a family doctor, obtaining a Dutch SIM card, etc. SHH also guides you through de-registration processes when necessary.

5. Additional Assistance: Apart from translation and registration support, the package may offer further assistance tailored to the needs of international students. For specific details, please refer to the Student Housing Hunter website.

Are there any additional costs associated with the "Welcome to NL" offer?

While the advertised price for the "Welcome to NL" offer includes the Student Housing Hunter fee, additional charges may still apply for furniture, utilities, internet, and other amenities. These costs are not included in the advertised price, on the IITN-website, and will be specified separately in the tenancy agreeement, as with regular offers. For an estimated breakdown of these extra charges, please visit our FAQ page here.

Question 10

My Take-In Form Data Is Incorrect, What Can I Do?

Accepted Answer

Please ensure the accuracy of the information in your Take-In Form, as it is crucial for our automated processes. The details you provide will be automatically extracted and used to generate the tenancy agreement, and to send you important emails and signature requests.

Errors in details such as, but not limited to end-date, date of birth, document ID number, country of origin, email, or misspelled names cannot be manually edited on our side. In such cases, you will need to submit a new Take-In Form and pay the one-time fee again without a refund for the previous forms. Therefore, we strongly recommend thoroughly reviewing the Take-In Form before finalizing it to prevent unnecessary time and expenses.

If the error concerns the telephone number, we can adjust it for a service fee of 25 EUR.

For more information, refer to our General Terms and Conditions.

Why Our Terms Are Strict

Our terms are strict to ensure the accuracy of information from the start. Without these measures, we would likely face more incorrect forms, which would increase our workload significantly. Handling multiple corrections and refunds is a complex process, involving different departments such as sales, support, finance, and even legal. This could require dedicating a full-time staff member just to manage errors. Therefore, we stress the importance of double-checking all information during form submission, as we provide multiple reminders and confirmations to ensure you have every opportunity to submit the correct details.

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